Freight Invoice & Rate Audit

Review freight invoices against the shipment and rate information that generated them. This application is designed to separate agreed transport charges from additional fees requiring explanation and prepare evidence for supplier discussions.

Best suited to

Businesses auditing their own transport and freight expenditure.

What you can manage

• Record shipment information relevant to the freight charge.
• Maintain the transport tariffs used as the review basis.
• Identify additional fees charged alongside the base transport cost.
• Compare invoice amounts with the recorded shipment and rate details.
• Prepare dispute files for charges requiring supplier clarification.

A practical workflow

Start with the shipment record and agreed tariff, then examine the freight invoice line by line. Review surcharges separately and assemble the supporting calculation before raising an unexplained amount with the carrier.

Why this workflow matters

A supplier invoice is only one part of the purchasing evidence. Comparing the charge with the relevant order, agreement or acceptance record gives the reviewer a clearer basis for deciding what is supported. Exceptions can then be discussed with purchasing or the supplier using the specific transaction details.

Working with your records

Review the supplier agreement and supporting transaction records before accepting a payable or adjustment. Confirm the relevant dates, amounts and approval decision as part of that review. Any bank payment, refund or supplier settlement is executed separately through the business's authorised payment arrangements, rather than by this recordkeeping workflow.

Licence

12-month software licence purchased with a one-time payment. The purchase covers the stated licence term and does not create an automatically renewing subscription.