Purchase Order, Receipt & Invoice Control

Compare what was ordered, received and invoiced before a payable is approved. This application is designed to expose quantity and price differences while keeping tolerances and incomplete deliveries visible to the reviewer.

Best suited to

Purchasing and accounts payable teams reviewing goods invoices.

What you can manage

• Match purchase orders, receipt records and supplier invoices.
• Apply the tolerance rules entered for the review.
• Identify delivery quantities that remain incomplete.
• Separate price differences from quantity or receipt exceptions.
• Prepare a list of payables cleared through the review process.

A practical workflow

Bring the three document sets together and examine the matching results. Resolve missing receipts or unexplained differences before moving an invoice into the reviewed payable list for the business's normal approval process.

Why this workflow matters

A supplier invoice is only one part of the purchasing evidence. Comparing the charge with the relevant order, agreement or acceptance record gives the reviewer a clearer basis for deciding what is supported. Exceptions can then be discussed with purchasing or the supplier using the specific transaction details.

Working with your records

Review the supplier agreement and supporting transaction records before accepting a payable or adjustment. Confirm the relevant dates, amounts and approval decision as part of that review. Any bank payment, refund or supplier settlement is executed separately through the business's authorised payment arrangements, rather than by this recordkeeping workflow.

Licence

12-month software licence purchased with a one-time payment. The purchase covers the stated licence term and does not create an automatically renewing subscription.