Retention Receivables & Acceptance Manager

Follow retention amounts from deduction through acceptance and release. This application is designed to help contractors explain when retained receivables become eligible for collection and which acceptance conditions are still outstanding.

Best suited to

Contractors and suppliers subject to contractual retention deductions.

What you can manage

• Record retention deducted from the relevant contractual receivable.
• Track provisional and final acceptance milestones separately.
• Maintain expected release dates for the retained amounts.
• Prepare collection requests when the recorded conditions are satisfied.
• Review outstanding retentions with their acceptance evidence.

A practical workflow

Enter the retained amount and the contractual release conditions. Update acceptance milestones as evidence becomes available, then review release eligibility before preparing a documented request for the retained balance.

Why this workflow matters

A customer balance should be understandable from its movements and contractual context. This approach supports more focused account discussions by keeping charges, allocations and unresolved items distinguishable. The value lies in preparing an explained account position that the business can review and substantiate when the counterparty asks for detail.

Working with your records

Keep the underlying invoice or agreement available when reviewing a customer balance. Confirm the account owner, relevant dates and evidence before accepting an allocation or adjustment. The workflow concerns the business's own receivables and accounting records; it does not provide debt collection services on behalf of another creditor.

Licence

12-month software licence purchased with a one-time payment. The purchase covers the stated licence term and does not create an automatically renewing subscription.