Per Diem & Travel Allowance Manager

Calculate travel allowances from the trip details and policy inputs the business supplies. This application is designed to explain eligible days, adjustments for provided meals and the effect of any advance already paid.

Best suited to

Businesses using defined employee travel allowance policies.

What you can manage

• Record the travel days relevant to the allowance claim.
• Maintain daily allowance rates supplied by the business.
• Account for meals provided during the recorded trip.
• Track advances already issued to the employee.
• Prepare the resulting allowance entitlement for review.

A practical workflow

Enter the trip dates and the applicable allowance policy. Review provided meals and existing advances, then examine the calculated entitlement before approving the remaining reimbursement or employee settlement.

Why this workflow matters

Employee expense decisions need to be understandable to both the claimant and the business. Keeping the claim, evidence and applicable policy inputs connected gives the reviewer a clear basis for approving an amount or requesting clarification. It also provides context when the eventual reimbursement differs from the original request.

Working with your records

Check the supporting receipt, business purpose and applicable company policy before accepting an expense treatment. Review any allocation or employee balance against the relevant source records. Reimbursements and other payments are completed through the business's existing payment process; the software supports the preparation and reconciliation of the expense information.

Licence

12-month software licence purchased with a one-time payment. The purchase covers the stated licence term and does not create an automatically renewing subscription.