Payment Provider Settlement Control

Reconcile payment provider activity to the net funds the business receives. This application is designed to explain the relationship between sales, refunds, provider charges and outstanding settlement differences for a defined reporting period.

Best suited to

Businesses reviewing their own payment provider settlement reports.

What you can manage

• Record sales activity reported by the payment provider.
• Include refunds affecting the settlement amount.
• Review provider fees included in the period calculation.
• Compare expected net funds with the recorded bank deposit.
• Maintain open differences requiring further settlement investigation.

A practical workflow

Assemble the provider's sales, refund and fee reports and calculate the expected net settlement. Compare that position with the bank receipts, then investigate differences before finalising the period reconciliation.

Why this workflow matters

A settled total does not always mean that every underlying item has been explained. Reviewing transaction detail alongside the batch or account result helps the team isolate unresolved entries, avoid closing unexplained differences into an aggregate balance and maintain a clearer basis for the period reconciliation.

Working with your records

Use bank, provider or operational records covering the same account and comparison period. Review remaining differences against the source evidence before accepting a correction. The described workflow prepares and reconciles records; it does not hold funds, move money or imply a live bank connection unless a separately specified integration is provided.

Licence

12-month software licence purchased with a one-time payment. The purchase covers the stated licence term and does not create an automatically renewing subscription.