Donation & Restricted Fund Accounting

Explain how an organisation's recorded donations have been used. This application is designed to distinguish restricted funds, eligible costs and reviewed inter-fund adjustments while preparing a clear account of remaining balances.

Best suited to

Nonprofit organisations accounting for donations they have received.

What you can manage

• Record donation amounts in the organisation's own accounts.
• Maintain the purpose restrictions attached to the funds.
• Allocate eligible expenses to the relevant funding source.
• Document reviewed adjustments between fund accounts.
• Prepare reports explaining the recorded use of each fund.

A practical workflow

Record the donation and its restrictions before assigning expenditure. Review eligibility and any fund adjustment, then reconcile the remaining balances when preparing the organisation's internal or donor reporting information.

Why this workflow matters

Fees and purpose-linked funds carry obligations beyond the initial receipt. Connecting the income with the relevant entitlement, agreement or spending condition helps the organisation explain remaining balances and recorded use. The accounting review should follow the actual terms agreed with the payer, member, donor or funder.

Working with your records

Start with the organisation's own operational records and the terms governing the relevant activity. Review allocations, outstanding balances and supporting evidence before using the result in reporting. The product is accounting and operational recordkeeping software; it does not collect funds from the public, arrange financing or deliver the underlying sector service.

Licence

12-month software licence purchased with a one-time payment. The purchase covers the stated licence term and does not create an automatically renewing subscription.