Petty Cash & Expense Float Manager

Keep petty cash accountable to its assigned custodian. This application is designed to connect documented spending, replenishments and physical counts so the business can review whether a cash float agrees with its recorded use.

Best suited to

Businesses operating petty cash or employee expense floats.

What you can manage

• Record the authorised limit for the cash float.
• Maintain spending entries with their supporting documents.
• Track replenishments made to restore the approved float.
• Compare the recorded position with a physical cash count.
• Prepare the custodian's settlement account for review.

A practical workflow

Set the float limit and record spending as supporting documents are received. Compare the remaining cash with the records, explain any difference and prepare the reviewed amount required for replenishment.

Why this workflow matters

Cash and card reviews involve several points at which amounts can be recorded differently. Following the movement from its operational source to the final settlement helps the business identify where a difference first appears, request the relevant evidence and document the basis on which the account is closed.

Working with your records

Use bank, provider or operational records covering the same account and comparison period. Review remaining differences against the source evidence before accepting a correction. The described workflow prepares and reconciles records; it does not hold funds, move money or imply a live bank connection unless a separately specified integration is provided.

Licence

12-month software licence purchased with a one-time payment. The purchase covers the stated licence term and does not create an automatically renewing subscription.