Subcontractor Deduction & Retention Manager

Keep subcontractor deductions and retentions traceable to the contract account. This application is designed to organise progress deductions, acceptance evidence and release decisions so retained amounts remain explainable throughout settlement.

Best suited to

Contractors administering subcontractor payment retentions.

What you can manage

• Record deductions applied to subcontractor progress amounts.
• Maintain the resulting retention balance for each agreement.
• Associate acceptance evidence with the relevant release conditions.
• Record the reviewed release of eligible retained amounts.
• Prepare the remaining position for subcontractor account closure.

A practical workflow

Enter the deductions as progress accounts are reviewed. Update acceptance evidence when contractual conditions are met, then document the release decision and reconcile the balance before the subcontractor account is closed.

Why this workflow matters

Supplier account differences often persist because the operational event and the accounting adjustment are reviewed separately. Bringing the agreement, evidence and expected settlement into one defined process helps the team explain the remaining balance and pursue the specific document or decision needed to complete the account review.

Working with your records

Review the supplier agreement and supporting transaction records before accepting a payable or adjustment. Confirm the relevant dates, amounts and approval decision as part of that review. Any bank payment, refund or supplier settlement is executed separately through the business's authorised payment arrangements, rather than by this recordkeeping workflow.

Licence

12-month software licence purchased with a one-time payment. The purchase covers the stated licence term and does not create an automatically renewing subscription.