Supplier Rebate & Agreement Settlement

Substantiate supplier rebate claims with purchase activity and agreed terms. This application is designed to explain the entitlement earned during a period and compare it with the credit actually received from the supplier.

Best suited to

Purchasing teams managing contractual supplier rebate arrangements.

What you can manage

• Record purchase volumes relevant to the rebate agreement.
• Maintain the qualification conditions and contractual rebate basis.
• Calculate period entitlements from the entered qualifying purchases.
• Compare earned amounts with supplier credit documents received.
• Track differences requiring a supplier explanation or adjustment.

A practical workflow

Review the qualifying purchases against the agreement and calculate the period entitlement. Compare the supplier's settlement with that calculation, then document any difference before closing the rebate account.

Why this workflow matters

Supplier account differences often persist because the operational event and the accounting adjustment are reviewed separately. Bringing the agreement, evidence and expected settlement into one defined process helps the team explain the remaining balance and pursue the specific document or decision needed to complete the account review.

Working with your records

Review the supplier agreement and supporting transaction records before accepting a payable or adjustment. Confirm the relevant dates, amounts and approval decision as part of that review. Any bank payment, refund or supplier settlement is executed separately through the business's authorised payment arrangements, rather than by this recordkeeping workflow.

Licence

12-month software licence purchased with a one-time payment. The purchase covers the stated licence term and does not create an automatically renewing subscription.